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FOR NORTH AMERICAN HEADHUNTERS

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A relationship. A new role. The context that connects them.Illustrative story · Fictional people & client
Read the story

In September, a headhunter saves notes about Mira Chen: she built a product team from 6 to 28 and may consider a move in November. Six weeks later, a new Head of Product brief arrives. The agent brings Mira back into view using those saved notes, then helps prepare a recommendation, a selected resume, and questions for the next conversation. Her current availability still needs confirming. Your Personal Agent. Built for headhunters. With you for the long term.

For independent headhunters and boutique search consultants across the US and Canada.

FROM CONTEXT TO CLIENT WORK

A recommendation you can put in front of a client.

The reasoning, the selected resumes, and the questions still worth asking. Prepared around the role, using the materials you bring.

  • 01
    The case for each person

    Relevant experience, supporting evidence, and clear trade-offs.

  • 02
    The materials together

    A recommendation page and the resumes you choose to include.

  • 03
    A way to keep moving

    Open questions and client feedback tied to each candidate.

Edit the work. Share a link or export the materials. You decide what goes to your client.

CLIENT RECOMMENDATIONEXAMPLE

NORTHSTAR · HEAD OF PRODUCT

A team builder for your next stage.

MC
Mira ChenProduct leader · B2B software

Mira is worth a conversation for Northstar’s Head of Product role. Her experience growing a product team speaks directly to your need for a leader who can build the organization.

Built the product team from 6 to 28.Source: September conversation notes

To confirm: current interest, availability, and the scope of her leadership.

Read the complete example

Complete fictional example. The brief, resume, notes, and feedback below were written to illustrate the work; they are not a live Agent result.

The client brief

Northstar is a growth-stage B2B software company hiring a hands-on Head of Product. The brief calls for someone who can develop product managers, establish clearer priorities, and work with enterprise customers.

Why revisit Mira now

In September, Mira said she would consider a move in November. That timing made an immediate approach premature. A November brief now gives the recruiter a reason to reconnect, using the earlier conversation rather than starting again. It does not establish that she is currently available.

Why this role

Northstar needs someone who can develop its product team as the business grows. Mira’s B2B software background and team-building experience make her relevant to that brief.

Her resume describes managing product managers and introducing planning and coaching routines. Combined with the team-growth discussion, this supports exploring Northstar’s team-building requirement. Enterprise-customer exposure is relevant, but the materials do not establish the scale of accounts she personally owned.

Evidence and limits

In the September conversation, Mira described growing the team from 6 to 28. That is a useful starting point, but it does not by itself establish her impact on retention, product quality, or business results. Those outcomes need checking.

Recommended next step

Reconnect with Mira to confirm her interest, then explore a client conversation if the scope fits. Position her as a team-building candidate worth investigating, with enterprise depth and business outcomes still to verify.

Questions for the next conversation

  • Which hiring and team-development decisions did she own?
  • What changed in the team’s delivery and business results as it grew?
  • Is she still open to a move, and does Northstar’s scope fit what she wants next?
Selected resume · Mira Chen

FICTIONAL SAMPLE RESUME

Mira Chen

Product leader · B2B software · San Francisco Bay Area

Profile

Product leader with experience developing product managers, organizing cross-functional planning, and translating customer needs into priorities for B2B software teams.

Professional experience

Harborlane Software · Director of Product
2020–present · B2B workflow software

  • Lead product managers working with engineering and design on workflow and reporting products.
  • Introduced regular product reviews, manager coaching, and a shared quarterly planning process as the organization grew.
  • Partner with sales and customer success on enterprise discovery, separating individual account requests from broader product needs.

Westbridge Cloud · Product Manager
2015–2020 · Business collaboration software

  • Owned discovery and delivery for team collaboration features, working with engineering and design.
  • Conducted customer interviews and used support themes and product usage to inform roadmap decisions.
  • Coordinated launches with customer success and documented product decisions for internal teams.

Education

BS, Information Systems · 2014

Areas of experience

Product strategy · Team development · Customer discovery · Roadmap planning · Cross-functional leadership

All details in this sample are fictional. The “6 to 28” figure and November timing come from the separate September conversation notes, not this resume. Neither has been independently verified.

Feedback on Mira

“The team-building experience is relevant. Before we meet, could you clarify her direct responsibility for enterprise customers?”Illustrative client feedback · Mira / Northstar

Follow-up: Ask Mira for a specific enterprise-customer example and her role in the decision. Keep that answer attached to this role’s assessment; the client’s interest is not an interview booking.

Clients can respond to each candidate separately on a shared recommendation. Feedback is private to the recruiter; an interview request does not book an interview.

This public example does not collect or send feedback.

How client feedback works

Illustrative content, not a live client submission.
Mira and Northstar are fictional.

YOUR FIRST ASSIGNMENT

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The people you know.
Start there.

Bring a search you are working on. Start with one resume if that is what you have; add other candidates or notes as you go.

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BRING YOUR OWN MATERIALS

Role brief Candidate resumes
“Compare these candidates against this role. Explain who I should put forward and what I still need to confirm.”

Start with an evidence-based comparison. Then ask your agent to prepare a recommendation for the people you choose.

How recommendations work

WITH YOU BEYOND THIS ROLE

The next conversation
starts with context.

Your saved resumes, call notes, role requirements, and client feedback stay available for the next piece of work.

When a new brief arrives or a client changes direction, your agent can use those records. You can keep working without starting the story over.

You decide what gets shared.

Preparing a recommendation does not send it. Sending through a connected mailbox requires your explicit authorization.

Your judgment stays in the work.

Add context, correct a detail, or change direction. Keep the evidence and unanswered questions in view.

Your records stay yours.

Export saved candidate profiles and records, or delete a candidate from your workspace.

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AI work uses credits based on the services consumed. Longer or more complex work may use more credits. Only completed work is charged. System retries, automatic indexing and follow-on imports are included.

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A FEW THINGS TO KNOW

Before you
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Talk to us
What is Hirelix?

Hirelix is a personal AI agent for headhunters, designed to work with you over time. It builds on the candidate records, resumes, notes, client briefs, and preferences you save, helping you continue your work from one conversation and role to the next.

Does Hirelix find new candidates from external databases?

No. Hirelix works with your own saved candidate pool and the materials you bring. It does not offer paid external candidate sourcing or sell access to a talent database.

How much does Hirelix cost?

Hirelix Pro costs $49 per month or $490 per year in USD, plus applicable tax. Both plans include 3,000 AI credits each monthly subscription period, without rollover. Monthly credits reset after successful renewal; annual credits reset each month on the subscription anniversary, using the last day for shorter months. The 7-day trial includes 200 credits and does not require a card or automatically convert to a paid plan.

Who is Hirelix for?

Hirelix is built for independent headhunters and consultants at boutique search firms who manage their own candidate relationships, client roles, and submissions.

Can I bring my existing candidates?

Yes. Upload candidate lists in CSV format or resumes in PDF and DOCX. Tell the assistant what you want to save. It can organize clearly authorized imports and ask you to resolve ambiguous identities or conflicting information.

Can my assistant remember how I like to work?

You can ask Hirelix to remember an explicit preference, such as the tone of your client recommendations. Review, update, or ask it to forget saved preferences. It uses saved context for relevant work; it does not promise unlimited recall of every detail.

What carries over between roles?

Saved candidate profiles, original materials, and your recorded conversations remain available for future work. Each role keeps its own requirements and candidate assessments, so a decision for one role does not become a judgment for every role.

Will the agent contact candidates or clients for me?

Hirelix can prepare recommendations and emails for review. Creating a draft does not send it. A connected mailbox and your explicit send authorization are required; provider acceptance does not guarantee delivery to the recipient.

Can Hirelix read my Gmail or Outlook inbox?

Connected-mailbox sending requires your explicit authorization. Gmail inbox reading is not currently available. Outlook access depends on granted permissions and the provider’s account restrictions. You can also paste an email or upload it as a PDF or text file for analysis.

How do I start with one role and several candidates?

Upload a job description and candidate resumes or a CSV list. Ask Hirelix to save them, compare the candidates against the role, and prepare a recommendation for the people you select. Review the evidence and unresolved questions before sharing. Record client feedback separately for each person, then continue the assignment in the same or a new conversation.

Is Hirelix an ATS or a candidate database?

Hirelix is a conversational personal AI agent for a headhunter’s own work, not a source of external candidates. It keeps the profiles, roles, documents and conversations you save. It is not presented as a replacement for a firm’s ATS, and no automatic ATS synchronization is promised.

Can I export or delete candidate information?

You can export a candidate’s saved profile and records, and delete candidate profiles from your workspace. Read our Privacy Policy for details on how information is handled. Privacy Policy

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